Job Details

The Executive Assistant’s duties will be to support the SEA 05S Group Director onsite at the Washington Navy Yard. 

• Responsible for coordinating all day-to-day operations of the office, sets priorities for scheduling and other matters concerning the organization and advises on matters requiring his/her attention. Ensure compliance with Command goals, objectives, and requirements in assigned areas of responsibility, specifically in terms of tasking, records, and correspondence management.
• Resolve administrative problems and inquiries deferring to the appropriate government POCs with difficult questions.
• Prepare/Update office administrative policies and procedures as needed and provide speaker notes on revisions to the GD when changes occur.
• Maintain a repository of electronic and physical documents for posterity.
• Provide support for scheduled high-level meetings including the development of meeting logistics, meeting announcements, meeting agendas and briefing materials.
• Maintain Group Director Calendar-Manage executive schedules, engagements, and day to day plans.
• Print daily/weekly schedule and briefs/read aheads of meetings and appointments.
• Maintain digital archive of all correspondence from SEA 05S
• Establish and maintain effective working relationships with internal and external personnel.
• Manage and assist with onboarding SEA 05S employees.
• Execute statutory record keeping requirements, including document disposal in accordance with Navy policy and federal statutes.
• Interface with the SEA 05 Front Office for meeting coordination
• Use the Document Routing tool to route packages to SEA 05 and other program offices.
• Format, serialize, and file outgoing correspondence; track, manage, and file incoming correspondence that require GD signature.
• Maintain up-to-date personnel contact lists and track personnel training requirements and completion.
• Update and Maintain SEA 05S Emergency SOP.
• Pick-up and Distribute SEA 05S Mail.
• Coordinate Travel Arrangements in DTS to include close out vouchers for Group Director.
• Manage visit requests in DISS for all SEA 05S employees.
• Instruct subordinate offices on required reporting and clerical/administrative processes.
• Reserve meeting rooms and setup or arranges for setup based on the nature of the meeting, number of attendees, audio/video requirements, etc.
• Maintain security protocol throughout office spaces including the proper disposal of sensitive and classified material.
• Manage classified materials, confidential, and sensitive information in accordance with Standard Operating Procedures (SOP).
• Coordinate and execute other special projects as well as perform other duties as assigned.

Requirements:

1 – Onsite support 3 or more days a week in the office

2 – Some EA experience at NAVSEA preferred

3 – Familiar with FlankSpeed, Sharepoint, Microsoft tools